Getting Started with Frappe Books
Let’s start applying what we have learned so far by setting up your company in Frappe Books.
If you have not downloaded Frappe Books, this is a good time to do that. Simply
visit frappebooks.com and click on Download.
When you open Frappe Books, you’ll be presented two options: New File and
Existing File. If this is the first time you are opening Frappe Books, click on
Now select an appropriate location where you want to store the file and give it
a name. Usually, you would want to give the name of your company.
Frappe Books stores all your company data and transactions on a local file on
Now, enter your Business Name, Business Email and Country Information. This will
help set up the correct Chart of Accounts based on your country.
Congratulations! You now have a company set up on Frappe Books. You can now
start recording your invoices and transactions.
Let’s go over some simple setup steps to get you ready.
1. Enter bank accounts
Head over to Chart of Accounts page, by clicking on Setup > Chart of Accounts
from the sidebar. Click Assets > Current Assets > Bank Accounts.
Add any bank accounts your business has apart from the one already added.
2. Add Taxes
If your company charges or will recover Sales Taxes, add any taxes that you will
use. To access Taxes, go to Setup > Taxes.
To add a Tax, enter a name which will make it easier to identify. You can
also mention the rate in the name. For e.g. Service Tax - 5%.
Select the Tax Account and enter the Rate. You can add multiple rows with
different Tax Accounts. This will make it easier to apply a set of Taxes
which are frequently applied together on an Item. You can even create
different taxes for different Items or a class of Items.
3. Add Items
One of the most important things you will add in Books are your products or
services that you provide to your customers. To access Items, go to Sales >
- Click on the blue plus button.
- Enter the Name and Rate.
- Select if your Item is a Product or Service. Setting the default Tax for your
Item will fetch it automatically when you create an Invoice.
4. Add Customers
Add your customers to record their details and select them in Invoices. You can
also import your customers in bulk if you have them in an Excel sheet.
To access Customers, go to Sales > Customers.
5. Setup Opening Balances
If you are moving from an existing accounting system over to Frappe Books, you
will need to enter the account balances from your previous system.
Here are the steps to do that:
- Get the starting balances from your previous accounting system in the form of
Trial Balances report.
- Add any accounts from your previous system that do not exist in Frappe Books
by goint to Setup > Chart of Accounts.
- Now go to Sales > Journal Entry and click on the blue plus button, a journal
entry form will open.
- Now, add a row for each line from your Trial Balances report, select the
appropriate Account and the Debit or Credit amount.
- After you are done, click on Save. Review it once before clicking on Submit.
This will create a Journal Transaction in the system with all your previous
statements. This brings your books to the same position that was present in your
previous accounting system.